Many applicants often wonder:
“Why was my visa rejected even though I’ve already met the inviter in person and have a stable job?”
In reality, visa rejection usually doesn’t happen because of your relationship or occupation — but rather due to incomplete or unclear documentation, which prevents the officer from approving your application.

Main Reasons Why a Visa Application Gets Rejected

1. Incomplete Documents from the Inviter

The inviter’s documents are essential to verify the relationship and their financial readiness to host the traveler.
Make sure the following documents are provided:

• Copy of the inviter’s passport
• Signed Invitation Letter
• Bank statements for the past 3 months
• Proof of income or financial guarantee letter (if applicable)

2. Insufficient Proof of Relationship

Even if you’ve met in person, the visa officer may still need solid evidence to confirm your relationship.
You should include as many supporting documents as possible, such as:

• Photos together at different times and locations, with clear faces visible
• Screenshots of chat history or video calls showing regular communication
• Travel or activity records from times you’ve spent together

3. Unclear or Weak Employment Documents

Applicants must provide clear and verifiable employment documents to show stability and strong ties to their home country.
Recommended documents include:

• Employment Certificate with accurate details (name, position, salary, period of employment)
• Payslips or bank statements consistent with your income
• Leave approval letter from your employer (if available)

4. Missing Travel-Related Documents

In addition to documents from the inviter and the applicant, the following travel documents are also required:

• Flight itinerary or ticket booking
• Travel insurance covering at least €30,000 (for Schengen visa applications)
• Hotel reservation
• Other documents as required by the respective embassy

✅ Tip: Always Double-Check Your Document Checklist Before Submitting

Even if you meet all the requirements, a single missing or unclear document can lead to a visa refusal.
Always review the official checklist from the embassy’s website before submitting your application to avoid small mistakes that can have a big impact.

Summary

A visa refusal doesn’t necessarily mean you’re not qualified.
Most rejections occur simply because the documents are incomplete or inconsistent.
If you prepare your paperwork thoroughly, clearly, and consistently, your chances of getting your visa approved will be much higher.